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Procurement and Admin Associate M/F


Vacancy details

General information

Entity

Our business has a single purpose: to build partnerships with tomorrow's Private Bankers and Wealth Managers, helping them adapt and develop in a fast-changing world. We do this through a comprehensive and integrated technology solution, operational services and high-quality consultancy services, backed by our quality process. All available in the 11 countries where our user community is active, with a unique system : S2i.


The team includes men and women of 24 nationalities, speaking 28 languages. Working out of Switzerland and Singapore, they form a unique multicultural mix of more than 200 experts in banking IT and 200 experts in banking operations.

We are a solid company, backed by the banking and financial strength of Crédit Agricole group (majority shareholder - 80%) , with its global presence, and resources made available by Capgemini under our strategic agreement (minoritiy shareholder - 20%), positioned as the expert partner for the digital transformation of tomorrow's Wealth Managers with a single ambition: to make S2i the technology and banking operations platform of choice for the Wealth Managers in its international markets.

  

Reference number

2019-39014  

Publication date

19/05/2019

Job details

Business type

Types of Jobs - Purchasing

Complementary business types

Types of Jobs - Administration / Facilities Management
Types of Jobs - Human Resources

Contract type

Permanent Contract

Expected start date

03/06/2019

Management position

No

Job summary

Job Overview

Azqore is a leader in outsourced banking services.  One of the entities under Credit Agricole Indosuez Wealth Management, providing integrated solutions and quality services to our clients. 

The successful applicant will be responsible for the processes within the human resources function, procurement activities and office administrative matters.

Reporting to the HR Manager, you will be supporting recruitment, on-boarding and off boarding activities and managing other ad-hoc activities (pertaining to employees of the Company) in consultation with the HR team in Headquarters and HR team of CA Indosuez (Switzerland) Singapore.

The role requires you to engage stakeholders (both internal and external) at all levels and play an important role in internal communication and employee engagement.

 HR Operations and Benefits

·         Support processing of payroll in accordance with policies and procedures

·         Track leave status of employees

·         Manage medical insurance enrolment, cancellation and renewal

·         File for Government subsidies and claims

·         Participate and submit on behalf of Company in all Government surveys, employee related reporting requests from Head Office and other ad-hoc HR related surveys

·         Undertake any related projects / tasks as assigned by the HR Manager

 

Procurement/General Administration:

·         Management of premise access for new joiners, visitors and leavers

·         Maintain office services by organizing office operations and procedures; preparing and controlling correspondences; procurement of stationeries and supplies; management of telecommunication services

·         Update the list of active vendors and service providers

·         Review and validate invoices

·         Collect all required documents when onboarding a new vendor or service provider

·         Assist to organise Company events and engagement activities

 

Talent Acquisition and Onboarding

·         Prepares employment contracts and all new hire paperwork to ensure compliance to all internal and regulatory requirements

·         Ensure all required documents are collected from new joiners

·         Update headcount movement tracker and headcount report regularly

·         Manage the application and renewal of Work Pass and Dependent Pass

·         Provide regular updates to relevant stakeholders on new joiners, leavers and transfers to facilitate creation/deletion of system accesses and setting up/removal of IT facilities

·         Responsible for ensuring the smooth on-boarding and off-boarding of employees and agency contractors in Singapore and Lausanne

·         Update profiles in address book, leave, time sheet, organization chart databases for all new joiners, leavers and transfers

 

Job location

Geographical area

Asia, Singapore

City

Singapore

Candidate criteria

Minimal education level

Bachelor Degree / BSc Degree or equivalent

Academic qualification / Speciality

Bachelor degree, and / or professional qualification in Human Resources management or related discipline

Level of minimal experience

0-2 years

Experience

At least 2-3 years of relevant working experience in HR

Required skills

Takes Initiative
• Identifying what needs to be done and takes action before being asked or the situation requires it
• Does more than what is normally required in a situation
• Seeks out others involved in a situation to understand various perspectives

Commitment to Excellence / Thoroughness
• Fact-check and verifies information before circulating
• Checks the accuracy of owns work
• Actively seeking new ways of working to improve efficiency, accuracy and productivity

Analytical Thinking
• Notices discrepancies and inconsistencies in available information
• Weighs the costs, benefits and risks when developing solutions
• Being able to prioritize assigned tasks

Transferable Skills
• Strong communication and written skills
• Positive attitude, highly motivated and strong willingness to learn
• Able to work independently and under pressure, proactive, hands-on, organized and meticulous
• Team-oriented with empathy and tact
• Open to cross-functional tasks
• Able to work under ambiguous situation and adaptable to all kinds of environment

Technical skills required

Knowledge of local employment laws and employee relations
Good knowledge and practice of Office suite